Privacy Policy

Privacy Policy – School Charity Challenge

This Privacy Policy ("Policy") is issued by the School Charity Challenge ("we", "us", or "our") and applies to participants, visitors, and all individuals involved in the School Charity Challenge event and associated website(s) (the “Event”, "Challenge", or “Platform”). This Policy explains how we collect, use, and protect your personal information.

This Policy may be updated periodically to reflect changes in our practices or applicable laws. Please review this Policy regularly.

1. Collection of Personal Data

We may collect personal data that you provide directly, including:

  • Your name, contact information (email, phone), age or date of birth, school affiliation, and emergency contacts.

  • Activity data such as miles walked, run, or biked during the Challenge.

  • Information related to team or sub-team membership, if applicable.

  • Your chosen charity (if selection is available).

We may also collect:

  • IP address, browser type, and device information when you use our website.

  • Data you voluntarily provide via surveys, emails, or pledge communications.

  • Information from social media if you publicly engage with our posts.

2. Use of Personal Data

We may use your data for the following purposes:

PurposeLegal BasisManaging your participation in the Challenge (e.g., tracking miles, team scores, leaderboard updates)Contractual necessity or legitimate interestSending updates about your progress to sponsors (if applicable)ConsentCommunicating event news, results, or related opportunitiesLegitimate interest or consentOperating and improving our website and servicesLegitimate interestEnsuring the safety and security of the Event and its digital platformsLegal obligation or legitimate interestConducting research to improve future eventsLegitimate interest or consentComplying with legal obligations or responding to lawful requestsLegal obligation

3. Disclosure of Personal Data

We may share your personal data with:

  • Event organizers, school coordinators, and team/sub-team leaders.

  • Charitable partners receiving pledged funds.

  • Donor Advised Funds (DAFs) or pledge fulfillment services.

  • Email or tech service providers that support our event systems.

  • Regulatory authorities when required by law.

We will never sell your personal data.

4. International Transfers

If we use services based outside your country (e.g., for email or hosting), we will ensure that appropriate safeguards are in place, such as standard contractual clauses or trusted partners in countries with adequate data protection.

5. Data Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. However, no internet-based system can be completely secure, so we encourage caution when sharing sensitive information online.

6. Data Retention

We will retain your personal data:

  • For the duration of the School Charity Challenge and a reasonable period before and afterward for reporting and legal purposes.

  • As needed to comply with legal obligations, resolve disputes, or enforce agreements.

  • Activity and contact data may be anonymized and used for future research and planning.

7. Your Rights

You may have the following rights under applicable law:

  • Access to your personal data

  • Correction of inaccurate or outdated data

  • Deletion of your data (subject to legal obligations)

  • Objection to certain data processing (e.g., marketing)

  • Withdrawal of consent, where consent was the basis for processing

  • Data portability, where applicable

To exercise any of these rights, please contact us.

8. Cookies and Website Use

Our website may use cookies or tracking tools to analyze usage and improve performance. You can manage your cookie preferences via your browser settings.

9. Direct Communications and Marketing

We may contact you with information about the Challenge or related charitable initiatives. You can opt out of these communications at any time using the unsubscribe link in our emails or by contacting us directly.

10. Contact Us

If you have questions or concerns about this Policy or how your data is handled, please contact:

info@schoolcharitychallenge.org

Last updated: March 24th 2025